Comdata Expense Management System -- CEMS

Adding Cash Transactions

Anytime a cardholder uses cash to make a purchase, it must be recorded manually in CEMS. This function is available to cardholders and can be done multiple times in a day. If the billing period is closed, cash transactions will be prohibited.  

Steps

1. Access the Cardholder Transaction Coding page and select the Cash Transaction button.

2. On the Cash Transaction window, enter all the information on the transaction and select Save.

3. The Transaction Coding window opens. You can either code the transaction or select Cancel to leave the transaction as un-coded.

Deleting Cash Transactions

You can remove unnecessary cash transactions using the Delete Cash button. This button only displays if there are uncoded cash transactions. Please be aware that this option removes all uncoded cash transactions, instead of individual ones.